Remote Executive Operations Assistant (LATAM)
我们正在寻找一个高度组织的，系统导向的执行助理 (EA) 来支持 CEO 在快速增长的过程驱动环境中。这个角色是为那些繁荣于结构化安装，重视清晰度和通信标准的人而设计的，并喜欢建立高效的工作流程来减少行政压倒性。在第一个月内，你将拥有35个具有高影响力的进程，包括收件箱管理，会议笔记合成，日历组织和任务跟踪。随着信任，节奏和系统成熟程度的建立，你将与首席执行官和 EA 经理紧密合作。通过一个结构化的四周的安装计划。培训包括记录的 SOP,编辑式创作过程，ClickUp 和 Notion 认证以及每周的进展更新。目标是确保你对持续工作流程承担全部责任之前有信心并完全准备好。地点：这是一个完全远离的工作位置。职位类型：全日制工资：1000-1,600 （基于经验）要求 · 3年以上担任执行助理，运营助手或面向客户项目管理员 ·优秀的书面沟通技能 （清晰，结构化，专业语调）·强大的笔记能力与结合决策和行动项目的技巧 ·高度关注文件，计划和任务跟踪细节 · 保持敏感对话的保密性和谨慎性能力 ·强大的组织技能和优先级化技巧 · 舒适执行结构 （日历标准，收件箱规则，任务工作流程）· 每周收到反同时独立工作的能力 · 在结构化的数字系统中舒适工作，包括：G-mail,Slack,Notion,Loom,Toggl,ClickUp,技术要求：可靠的高速互联网，现代笔记本电脑与多核处理器，噪声取消耳机关键责任支持合作伙伴沟通 &会议 ·作为听众和备注员参加每周的合作伙伴会议 ·捕获决策，行动项目和关键主题 · 创建清晰，高层次的简要内容在 Slack 或 ClickUp 中·保持始终保密和自由裁量• 使用录音 （当提供时）以确保准确性并建立文档 •电子邮件管理与收件箱组织 · 清洁和管理执行职业 Gmail 收件箱 ·实施和维护四文件分类系统：· 需要采取行动 · 关注 · 阅读后 · 如果互动
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We are seeking a highly organized, systems-oriented Executive Assistant (EA) to support CEO in a fast-growing, process-driven environment. This role is designed for someone who thrives in structured onboarding, values clarity and communication standards, and enjoys building efficient workflows that reduce executive overwhelm.
In the first month, you will take ownership of 3–5 high-impact processes — including inbox management, meeting note synthesis, calendar organization, and task tracking — with responsibilities expanding over time as trust, rhythm, and systems maturity are established.
You will work closely with the CEO and an EA Manager through a structured four-week onboarding program. Training includes documented SOPs, Loom-recorded walkthroughs, ClickUp and Notion certification, and weekly progress updates. The goal is to ensure you are confident and fully prepared before taking on full responsibility for ongoing workflows.
Location: This is a fully remote position.
Job Type: Full-Time
Salary: 1,000-1,600 (based on experience)
Requirements
- 3+ years as an Executive Assistant, Operations Assistant, or Client-Facing Project Manager
- Excellent written communication skills (clear, structured, professional tone)
- Strong note-taking ability with skill in synthesizing decisions and action items
- High attention to detail in documentation, scheduling, and task tracking
- Ability to maintain confidentiality and discretion in sensitive conversations
- Strong organizational and prioritization skills
- Comfort enforcing structure (calendar standards, inbox rules, task workflows)
- Ability to work independently while receiving weekly feedback
- Comfortable working in structured digital systems, including: G-mail, Slack, Notion, Loom, Toggl, ClickUp,
- Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset
Key Responsibilities
Partner Communication & Meeting Support
- Attend weekly partner meetings as a listener and note-taker
- Capture decisions, action items, and key themes
- Create clear, high-level summaries for Slack or ClickUp
- Maintain confidentiality and discretion at all times
- Use recordings (when provided) to ensure accuracy and build documentation
Email Management & Inbox Organization
- Clean and manage Executive’s professional Gmail inbox
- Implement and maintain a four-folder triage system:
- Action Needed
- Follow-Up
- Read Later
- If Interested
- Conduct daily email sweeps:
- Morning (by 9:30 AM)
- End-of-day (4:15–4:30 PM)
- Maintain clear separation between professional and personal email
Calendar Management & Time Tracking
- Manage Executive’s Google Calendar
- Protect pre-scheduled time blocks
- Schedule meetings primarily through Slack coordination
- Ensure meetings follow quality standards:
- Meaningful titles
- Clear agendas
- 15-minute increments
- Structured descriptions
- Code time accurately for project tracking
- Improve calendar discipline across workflows
Task & Project Management (ClickUp)
- Manage tasks, onboarding checklists, and delegated projects in ClickUp
- Duplicate and maintain templates
- Create tasks from Gmail via integration
- Maintain public task lists to avoid silos
- Track progress and status updates
- Support onboarding documentation processes
Documentation & Systems Development
- Record repetitive processes using Loom to build SOPs
- Maintain documentation and workflows within Notion (“Assistant OS”)
- Track daily reports and task visibility
- Improve workflow clarity and reduce executive cognitive load
- Support gradual integration of systems into ClickUp
Compliance & Administrative Support (Future Expansion)
- Assistance with annual/biennial small business recertification
- Navigating government systems and uploading documentation
- Supporting financial documentation processes
- Reducing friction in compliance-heavy administrative tasks
Benefits
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
Originally posted on Himalayas