Remote Executive Assistant - Operations & Project Focus (LATAM)
免费 Up 正在寻找一个高性能的执行助理，以支持 CEO 在构建结构，减少分散注意力和优化日常运营。该角色旨在通过实施强大的电子邮件，计划和任务管理系统来创造清晰度和效率在快节奏的行政环境中。执行助理将在转换大量收件箱和会议繁重日历中发挥关键作用。这项职位需要强有力的判断，主动沟通以及从复杂性中创建秩序的能力。这个角色超越传统的行政支持。你将拥有核心运营流程，管理通信系统，协调招聘管道，并帮助实现工具和 SOP,以减少 CEO 和领导团队的认知负担。这是一个全职远程工作，需要特殊的书面沟通，强大的跟踪，舒适的敏感信息，以及主动地管理专业和有限的人员任务的能力。地点：完全远程工作类型：全职工资：每月800美元至1,600美元 （基于经验）要求 · 3年以上支持高级高管作为 EA,操作协调员或类似角色的经验。·优异的电子邮件管理和优先级技能。·有经验的系统思想家建立组织的工作流程 · 熟练使用数字工具 （最喜欢这个概念）· 高主动性和细节化 · 强大的书面沟通技能 · 在优先考虑问题上做出判断能力 · 技术舒适，适应不断变化的系统和工具。· 在高责任度，高清环境中勃发展。· 技术要求：可靠的高速互联网和现代家庭办公室设置。主要职责电子邮件与通信管理 · 实施和管理结构化的电子邮件分类系统 （最初8个类别，随着时间推移进行了改进）. · 每天排序和优先处理接入信息 · 确定收入产生和高影响的电子邮件，以便执行官直接关注 · 将可操作项目委托给适当团队成员 · 从电子邮件中提取任务并将其转移到任务管理系统 （概念）· 制定常规回复并逐步掌握标准通信 · 在同步会议期间准备优先日常行动总结 · 保持收件箱组织以减少
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FreeUp is seeking a high-performing Executive Assistant to support the CEO in building structure, reducing distractions, and optimizing daily operations. This role is designed to create clarity and efficiency in a fast-paced executive environment by implementing strong systems for email, scheduling, and task management.
The Executive Assistant will play a critical role in transforming a high-volume inbox and meeting-heavy calendar into a streamlined, priority-driven workflow. Success in this role requires strong judgment, proactive communication, and the ability to create order from complexity.
This role goes beyond traditional administrative support. You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.
This is a full-time, remote position requiring exceptional written communication, strong follow-through, comfort with sensitive information, and the ability to proactively manage both professional and limited personal tasks.
Location: Fully Remote
Job Type: Full-Time
Salary: $800 - $1,600 per month (based on experience)
Requirements
- 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
- Exceptional email management and prioritization skills
- Strong systems thinker with experience building organized workflows
- Proficient in digital tools (Notion strongly preferred)
- Highly proactive and detail-oriented
- Strong written communication skills
- Comfortable making judgment calls on prioritization
- Tech-comfortable and adaptable to evolving systems and tools.
- Thrives in high-accountability, high-clarity environments.
- Technical Requirements: Reliable high-speed internet and a modern home office setup.
Key Responsibilities
Email & Communication Management
- Implementing and managing a structured email triage system (initially 8 categories, refined over time)
- Sorting and prioritizing incoming messages daily
- Identifying revenue-generating and high-impact emails for Executive's direct attention
- Delegating actionable items to appropriate team members
- Extracting tasks from emails and moving them into a task management system (Notion)
- Drafting routine responses and gradually taking ownership of standard communications
- Preparing a prioritized daily action summary during sync meetings
- Maintaining inbox organization to reduce actionable emails to a minimal, high-impact lis
Meeting & Calendar Coordination
- roactively blocking time for priority tasks and deep work sessions (e.g., 3-hour client review blocks)
- Managing incoming meeting requests and calendar invites
- Coordinating scheduling via email and Calendly links
- Maintaining accurate availability and protecting focused work periods
- Adjusting calendar structure as preferences evolve (e.g., prioritizing mornings for deep work)
- Ensuring flexibility while maintaining structure
Process Optimization & SOPs:
- Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion.
- Support the creation of internal systems for accountability, task tracking, and delegation across the companie's operations and team structure.
- Assist with invoicing (occurs approximately twice per month)
- Support with other tactical administrative tasks as needed
- Ensuring delegated tasks are followed up on and completed
- Reducing cognitive load by maintaining a clear, visible task pipeline
Task Delegation & Tracking
- Implementing and maintaining a shared Notion workspace
- Capturing tasks from emails, meetings, and discussions
- Assigning deadlines and tracking progress
- Supporting transparency and real-time updates
- Preparing agendas for daily/weekly sync meetings
- Ensuring delegated tasks are followed up on and completed
- Reducing cognitive load by maintaining a clear, visible task pipeline
Operational & Personal Support
- Developing and maintaining recurring operational checklists
- Tracking compliance deadlines (e.g., bi-annual certifications, audits)
- Managing recurring administrative tasks (e.g., invoicing support)
- Providing proactive reminders
- Improving operational consistency and service quality
- Preventing last-minute rushes and reducing operational risk
Systems & Tools
- Communicate daily via Slack with structured updates.
- Track tasks and delegation in Notion
- Help expand Notion usage for SOPs, documentation, and a lightweight CRM.
- Calendly, MS TEAMS, Mosaic
Benefits
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
Originally posted on Himalayas