Remote Executive Assistant - CEO Support (Real Estate Focused)
弗里德阿普正在寻找一个积极和细节化导向的执行助理 (EA) 来支持快速增长组织创新系统的创始人和首席执行官。这个角色是理想的，对于那些在结构，问责制和运营清晰度上壮成长的人来说。一个专业人士可以将复杂过程转换为无的执行。我们是一个高性能团队，建立了围绕责任感，清晰度和效率的文化。我们正在寻求一个积极，详情化的执行助理，直接支持我们的 CEO,帮助简化他的职业和个人操作，以便他能够关注战略，增长和领导力。工作地点：完全远程工作类型：全职工资：每月800美元至1,600美元 （基于经验）要求 · 3年以上担任执行助理，运营协调员或类似角色支持高级领导。·卓越的书面和口头沟通技能。·技术精明和舒适在数字生态系统中工作 （Slack,Notion,Google Workspace 等）. ·强大的组织能力和优先级能力。·有着证明的管理敏感信息的能力。· 承包和合规保理服务的背景 （优先）· 客户需求评估经验 · 工作声明 (SOW) 创建技能 ·采购管理经验 · 在不断变化的需求环境中积极，自主导和繁荣。· 为创始人或高管负责业务和个人责任的经验是优势。· 会计，报告或数据输入基本知识最好。·技术要求：可靠的高速互联网和现代家庭办公室设置。主要职责 · 日历 & 收件箱管理：拥有并优化 CEO 的日历和收件箱以确保有效的安排，关注时间和通信及时。协调会议，管理后续工作，优先事项并在适当情况下代表 CEO 作出回应。保持专业和个人日历之间的一致性。·商务支持：账本和会计支持 （使用快书）,政府合规的承包支持，营销援助 （作为次要能力）·过程优化&SOPs:记录，组织和改善公司的工作流程和标准运行程序 (SOPs). Su
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FreedUp are seeking a proactive and detail-oriented Executive Assistant (EA) to support the Founder and CEO of a fast-growing organization building innovative systems. This role is ideal for someone who thrives on structure, accountability, and operational clarity — a professional who can turn complex processes into seamless execution.
We’re a high-performance team with a culture built around accountability, clarity, and efficiency. We’re looking for a proactive, detail-oriented Executive Assistant (EA) to directly support our CEO — helping streamline both his professional and personal operations so he can stay focused on strategy, growth, and leadership.
This is a full-time, remote position that requires strong written communication, organizational excellence, and accountability.
Location: Fully Remote
Job Type: Full-Time
Salary: $800 - $1,600 per month (based on experience)
Requirements
- 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
- Excellent written and verbal communication skills.
- Tech-savvy and comfortable working in digital ecosystems (Slack, Notion, Google Workspace, etc.).
- Strong organizational and prioritization abilities.
- Proven ability to manage sensitive information with discretion.
- Background in contracting and compliance concierge services (preferred)
- Experience with client needs assessment
- Statement of work (SOW) creation skills
- Procurement management experience
- Proactive, self-directed, and thrives in an environment with evolving needs.
- Experience managing both business and personal responsibilities for a founder or executive is a plus.
- Basic knowledge of bookkeeping, reporting, or data entry preferred.
- Technical Requirements: Reliable high-speed internet and a modern home office setup.
Key Responsibilities
- Calendar & Inbox Management:Own and optimize the CEO’s calendar and inbox to ensure efficient scheduling, focus time, and timely communication. Coordinate meetings, manage follow-ups, flag priorities, and respond on behalf of the CEO when appropriate. Maintain alignment between professional and personal calendars.
- Business Support:Bookkeeping and accounting support (using QuickBooks), Contracting support for government compliance, Marketing assistance (as secondary capability)
- Process Optimization & SOPs: Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion. Support the creation of internal systems for accountability, task tracking, and delegation across Trotta’s operations and team structure.
- Administrative & Financial Support: Handle recurring administrative finance processes such as client billing setup, monthly invoices, commissions, and reimbursements. Maintain organized digital records, ensuring accuracy and timeliness in monthly cycles.
- Travel & Event Coordination: Plan and manage travel logistics for the CEO and team, including flights, accommodations, and conference registrations. Build and maintain an annual travel calendar for 8–9 industry events, ensuring smooth execution and detailed itineraries.
- Communication & Coordination: Serve as the central communication link between the CEO, internal team, and external partners. Maintain a professional tone and ensure clear, timely updates across all channels (Slack, Gmail, Notion).
- Reporting & Accountability: Provide structured updates and summaries on priorities, progress, and deadlines. Support time-blocking and productivity systems to help the CEO stay focused on strategic work.
- Compliance & Security Requirements: Ability to maintain cybersecurity protections, Understanding of defense-related compliance certifications, Capability to handle restricted calendar/email access appropriately, Background check clearance.
- Property management: Property management experience, Ability to handle approximately 80% property management-related tasks. Handle assistant property manager-level work and Support property management operations.
- Tools & Communication: Notion, Slack, Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Todoist or similar task management platforms, Appfolio, LeadSimple
- Preferred Communication: Slack (daily), Zoom (weekly check-ins), email summaries
Benefits
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
Originally posted on Himalayas