Building Management Support
发现100%你作为 AU 建筑管理支持！现在就申请吧！·远程的日勤工作 ·竞争力总奖励 （赔偿，补贴，HMO 和付费休息时间）·公司提供的设备为你提供什么？·职位：AU 建筑建设管理支持 ·地点：中央卢森 ·工作设置 &转移：远程的天勤工作 · 你负责：·向高级管理人员提供秘书和行政支持。·监控和跟踪电子邮件以确保及时回复，特别是马鲁布拉，WTLR 和伯林逊。· 检查跟踪器，以确保它们更新，包括维护清单，资产清单和其他运营记录。· 应对需要立即关注的紧急或时间敏感电子邮件，并在必要时得到高级管理层的批准。·协助记录，文件管理和适当提交相关信息。·根据要求准备报告，管理突出点，提案演示，报价总结以及其他行政文件。· 在办公室外提供管理和行政支持，按照分配责任。·协助建筑管理人员办公室文具要求，协调订单并跟踪到交付完成。·向财务团队发送账单进行支付处理。·帮助编写，审查和最终完成建筑管理员的月份报告。·准备建筑管理主题及已完成的工作总结，正在进行的问题和维护活动。·监督提交报告期限和跟踪建筑管理者；·评估，更新和维持 BMA 政策，程序，表格和模板。·监控，维护和更新主要电子表格，包括：·建筑信息 ·建筑经理清单 · 层面联系人 ·建筑管理员报告 ·检查跟踪器 ·监督，组织和维护高级管理人员和团队网站 SharePoint 图书馆。·确保层面委员会联系方式是最新的，并向总经理提供更新副本，商业关系·经理和运营经理。·协助编制招标文件。·准备需要提交招标的支持文件。·根据要求做好 Excel 表格表格和维护。· 分发有关 c 的信息给建筑管理者。
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Discover 100% YOU as a AU Building Management Support! Apply now!
- Remote | Day Shift
- Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
- Company Provided Equipment
What's in it for you?
- Position: AU Building Management Support
- Location: Central Luzon
- Work setup & shift: Remote | Day Shift
Your Role
As an AU Building Management Support , you are responsible for:
- Provide secretarial and administrative support to Senior Management and Building Managers.
- Monitor and follow up on emails to ensure timely responses, particularly for Maroubra, WTLR and Burlinson.
- Check and follow up on trackers to ensure they are updated, including maintenance checklists, asset checklists and other operational records.
- Respond to urgent or time-sensitive emails requiring immediate attention, with approval from Senior Management where necessary.
- Assist with record-keeping, document management and proper filing of relevant information.
- Prepare reports, management highlights, proposal presentations, quotation summaries, and other administrative documents as required.
- Provide offsite office management and administrative support in accordance with the assigned responsibilities.
- Assist Building Managers with office stationery requirements, coordinate orders, and follow up until delivery is completed.
- Forward invoices to the Finance Team for payment processing.
- Assist in drafting, reviewing and finalising Building Managers' monthly reports.
- Prepare building management highlights and summaries of completed works, ongoing issues and maintenance activities.
- Monitor report submission deadlines and follow up with Building
- Managers on outstanding reports and information.
- Review, update and maintain BMA policies, procedures, forms and templates.
- Monitor, maintain and update master spreadsheets, including:
- Building Information
- Building Manager Roster
- Strata Contacts
- Building Manager Reports
- Inspection Tracker
- Monitor, organise and maintain the Senior Management and Team Site SharePoint libraries.
- Ensure strata committee contact details are current and updated copies are provided to the General Manager, Business Relationship
- Manager and Operations Manager.
- Assist with the preparation of tender documents.
- Prepare supporting documents required for tender submissions.
- Prepare and maintain Excel spreadsheets as required.
- Distribute information to Building Managers regarding company events, training sessions, operational updates and general advice.
- Assist in preparing and coordinating toolbox meetings, including agendas, presentation materials and staff communications.
- Collate contractor lists and assist in verifying that contractors have the required insurance, induction records and compliance documentation.
- Prepare and create building notices, signage and resident communications relating to maintenance, safety, security and general building operations.
- Ensure notices and communications are clear, accurate and professionally presented.
- Assist with the administration and management of Microsoft Teams, including forms, QR codes and related digital tools.
- Support the creation, maintenance and distribution of online forms and digital resources for operational use.
- Monitor and provide administrative support for building management systems, including MyBos, BuildingLink and BuildingManager.
- Assist with system enquiries, data updates, record maintenance and troubleshooting coordination.
- Coordinate system training and provide guidance to Building Managers and relevant staff on system use and procedures.
- Assist with the orientation and onboarding of new employees, particularly in relation to administrative processes, document filing, system access and general administrative requirements.
Qualifications:
- At least 3 to 5 years of proven experience in a General Administrative role in an office setup
- Experience in strata or building management is preferred
- Proficiency in SharePoint, Windows OS, MS Excel, and Word is a must
- Database Management: maintain accurate and up-to-date records
- Adhere to ad hoc tasks: notices may be issued via SMS or email
- Reports, Tender documents
- Excellent communication skills, both written and verbal
- Strong organizational and time management abilities.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy in work.
- Strong computer skills
About Beepo
Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.
You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.
*Terms and conditions apply
Originally posted on Himalayas