Finance Administrator (AP/AR)
我们的客户是一个领先的商业厨房排气清洁公司，拥有超过30年的服务经验。澳大利亚各地的酒店行业和企业业业务。他们现在正在寻求聘请财务管理助理提供全面的财政和行政支持以确保日常金融流程的顺利运作。成功的候选人将在供应商和客户账户管理，处理交易处理和保持准确的财务记录方面发挥关键作用。收益和付款管理帐户 ·处理供应商的发票，解决供应商的问题，及时解决支付问题，并确保与现金流可用性相一致的支付。·管理未偿还资金的及时收取，协助追踪迟到的支付和解决账单差异。·向客户提供发票和陈述，同时支持更广泛的财务团队跟踪领取和缴纳的帐户。· 按照公司政策进行组织的文件提交系统，以严格遵守公司政策。· 根据管理团队要求提供临时信息，财务报告和项目行政支持。· 保持既定的关键绩效指标，包括响应时间和调用处理标准要求 ·完成 VCE/HSC 或同等水平的中学教育 ·在苛刻的收取服务环境中的前的工作经验 ·高水平的书面和口头英语沟通 ·强有组织能力和有效性技能，能够优先考虑压力下的多种需求 ·优秀的关系建设能力，可以轻松与内部团队，供应商和客户建立联系 ·强大的解决问题技巧，高水平的管理能力
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Our client is a leading commercial kitchen exhaust cleaning company with over 30 years of experience servicing the hospitality industry and corporate businesses across Australia.
They are now seeking to hire a Finance Administrative Assistant to provide comprehensive financial and administrative support to ensure the smooth operation of day-to-day financial processes. The successful candidate will play a critical role in managing supplier and customer accounts, handling transaction processing, and maintaining accurate financial records.
Accounts Receivable and Payable Management
- Process supplier invoices, address vendor inquiries, resolve payment issues, and ensure timely payments aligned with cash flow availability
- Manage the timely collection of outstanding amounts, assist with following up on overdue payments, and resolve billing discrepancies
- Provide invoices and statements to customers while supporting the wider finance team in tracking accounts receivable and payable
Financial Record Keeping and Administration
- Process financial transactions and maintain accurate, up-to-date records across both physical files and digital systems
- Perform data entry tasks and assist with bank reconciliations to ensure operational accuracy
- Maintain organized filing systems for financial documents in strict compliance with company policies
- Provide ad hoc information, financial reports, and administrative support for projects as requested by the management team
Communication and Phone Support
- Manage the finance department email inbox by providing timely and professional responses to internal and external inquiries
- Handle inbound and outbound calls related to accounts payable, supplier inquiries, and outstanding invoices
- Assist with inbound customer calls and efficiently transfer inquiries to the appropriate internal operations teams
- Maintain established key performance indicators including response times and call-handling standards
Requirements
- Completion of VCE/HSC or an equivalent level of secondary education
- Previous work experience in a demanding collection service environment
- High level of proficiency in both written and verbal English communication
- Strong organization and efficiency skills with the ability to prioritize multiple demands under pressure
- Excellent relationship-building capabilities to build rapport easily with internal teams, suppliers, and clients
- Strong problem-solving skills, high attention to detail, and a proactive attitude toward business process improvement
- Resilient, self-motivated mindset with the ability to work independently with limited guidance
- Full commitment to a full-time schedule of 40 hours per week during Australian working hours
- Strict adherence to company quality, safety, and food safety awareness protocols
Nice-to-Have Skills
- Appropriate relevant educational or technical qualifications in finance or administration
- Previous experience utilizing Google Workspace tools for financial administration
- Prior exposure to compliance systems or accredited operational environments
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian Eastern Standard Time business hours)
- Full-time job
- HMO (STAFF only)
- Annual leave
- Christmas Bonus equivalent to 1 month's wage (pro-rate)
Originally posted on Himalayas