Remote Executive Assistant - Operations & Project Management Focus
弗里德阿普正在寻找一个高度主动和细节化的执行助理 (EA) 来支持快速增长，系统驱动组织的创始人和首席执行官。这个角色是理想的人，谁在结构，问责制和清晰度繁荣，可以作为真正扩展高管通过将复杂性转变为平静，可重复的执行。我们是一个高性能团队围绕所有权，响应力和持续改进建造。行政助理将起到稳定和扩大 CEO 日常运营的关键作用，作为他的工作记忆，提高书面通信质量，确保没有什么滑过裂纹。这一职位超越传统的行政支持。你将拥有核心运营流程，管理通信系统，协调招聘管道，并帮助实施工具和 SOP,以减少 CEO 和领导团队的认知负担。这是一个全日制，远程职位需要特殊的书面沟通，强大的跟踪，舒适的敏感信息，以及主动地管理专业和有限的人员任务的能力。位置：完全远程工作类型：全日期工资：每月1000美元至1,600美元 （基于经验）要求 · 3年以上经验支持高级高管作为 EA,操作协调员或类似角色。· 特殊的书面沟通技能 必须比高管更强大。· 高响应性，主动性和细节化。· 适合作为一个快速移动的首席执行官的记忆系统。· 具有强大的组织本能和后续性。· 与系统和 SOP （标准操作程序）工作的能力。· 预测需求并提供基于环境的帮助能力。·能够负责任处理机密和敏感信息。·技术舒适和适应不断变化的系统和工具。· 在高问责率，高清度环境中繁荣。· 技术要求：可靠的高速互联网和现代家庭办公室设置。关键职责电子邮件与通信管理 ·每天两次 （早上和下午）进行三分钟的电子邮件 ·将电子邮件组织成四个文件："需要采取行动","稍后阅读"",有兴趣的话",以及"关注" ·为了提高清晰度和准确性，检查并编辑所有出发通讯。·使用10-80-10规则来设计执行官审查电子邮件回复 (10%指令，80%工作由 EA,10%审核由 EA
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FreedUp is seeking a highly proactive and detail-oriented Executive Assistant (EA) to support the Founder & CEO of a fast-growing, systems-driven organization. This role is ideal for someone who thrives on structure, accountability, and clarity — and who can act as a true extension of the executive by turning complexity into calm, repeatable execution.
We are a high-performance team built around ownership, responsiveness, and continuous improvement. The Executive Assistant will play a critical role in stabilizing and scaling the CEO’s day-to-day operations, acting as his “functioning memory,” improving written communication quality, and ensuring nothing slips through the cracks.
This role goes beyond traditional administrative support. You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.
This is a full-time, remote position requiring exceptional written communication, strong follow-through, comfort with sensitive information, and the ability to proactively manage both professional and limited personal tasks.
Location: Fully Remote
Job Type: Full-Time
Salary: $1000 - $1,600 per month (based on experience)
Requirements
- 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
- Exceptional written communication skills — must be a stronger writer than the executive.
- Highly responsive, proactive, and detail-oriented.
- Comfortable acting as a “memory system” for a fast-moving CEO.
- Strong organizational instincts and follow-through.
- Ability to work with systems and SOPs (Standard Operating Procedures)
- Capability to anticipate needs and provide context-based assistance
- Able to handle confidential and sensitive information responsibly.
- Tech-comfortable and adaptable to evolving systems and tools.
- Thrives in high-accountability, high-clarity environments.
- Technical Requirements: Reliable high-speed internet and a modern home office setup.
Key Responsibilities
Email & Communication Management
- Triage emails twice daily (morning and afternoon)
- Organize emails into four folders: "Action Needed," "Read Later," "If Interested," and "Follow Up"
- Proofread and edit all outgoing communications to improve clarity and accuracy.
- Draft email responses for Executive's review using the 10-80-10 rule (10% directive, 80% work by EA, 10% review by Executive)
- Handle both client communication and internal staff emails (approximately 60-70% of Executive's email is internal)
Meeting & Calendar Coordination
- Act as a gatekeeper for Executive's calendar
- Implement and protect Executive's ideal weekly calendar template with blocked time for deep work
- Manage scheduling requests from staff and clients
- Ensure Executive's schedule adheres to his template approximately 70-80% of the time
- Account for Execuitive's in-person office time (2-3 days per week in Seattle)
Task Delegation & Tracking:
- Consolidate insurance information
- Organize personal documents and digital records
- Create consent forms for medical appointments
- Manage outstanding personal administrative task
- Consolidate and back up important digital personal files securely
- Maintain organized digital folders for personal records
Sales Pipeline Management
- Manage email sales inquiries (currently 30-35% of inquiries come via email)
- Build out and track the sales pipeline in BuilderTend
- Monitor follow-ups on sales leads to ensure timely responses
- Track leads through the qualification process.
Data & File Management
- Consolidate and back up important digital personal files securely
- Organize personal documents (insurance cards, wills, power of attorney, etc.)
- Maintain organized digital folders for personal records
Systems & Tools
- Communicate daily via Slack with structured updates.
- BuilderTrend (construction software with CRM and sales pipeline features)
- Help expand Notion usage for SOPs, documentation, and a lightweight CRM.
- Programs: Monograph, smartsheet, Buildertrend
- Gemini (recently used for note-taking)
- Fathom (previously used for note-taking)
- Fireflies (meeting recording and transcription
Benefits
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
Originally posted on Himalayas